How/Where to Submit Records to the FAA

If your most recent medical has expired or will expire within a few weeks, or if you are applying for your first medical, have any necessary medical reports with you when you see your Aviation Medical Examiner (AME) for the FAA physical examination.  The FAA will no longer review medical records or complete a review of medical records unless there is a current medical application on file.

If the AME determines that a medical certificate cannot be issued in the office, the application will be deferred to the FAA for review.  It’s best to send the supporting medical records to the FAA yourself after the AME has transmitted your physical examination report. 

Make a copy of all records for your own files, and submit all the reports together as a single packet. Office supply stores can assist you with copying large amounts of records. Your name, address, and date of birth should be on every page. If you have a PI# from previous correspondence with the FAA, use it instead.

Computer generated adhesive labels can save time if you’re sending a large file.  Delays in processing medical records often occur because the FAA doesn't receive all the required information.  If you have questions about what should be sent, call the AOPA Pilot Information Center at 800-872-2672 for assistance.

Mailing: Select a courier service that provides you with signed proof of delivery.  Use either overnight or registered mail delivery and send to:

Federal Aviation Administration
Civil Aerospace Medical Institute, Bldg. 13
Aerospace Medical Certification Division, AAM-300
6500 S. MacArthur Blvd.
Oklahoma City, OK 73169

Regular first class mail can be sent to:

Federal Aviation Administration
Civil Aerospace Medical Institute, Bldg. 13
Aerospace Medical Certification Division, AAM-300
P.O. Box 25082
Oklahoma City, OK 73125-9867

FAA Telephone: 405-954-4821

If you're sending information to Medical Appeals section, be sure to plainly mark this on the air bill, mailing label or envelope.

Faxing: If your information is less than 20 pages and contains no electrocardiographic tracings, call the AOPA medical department (1-800-872-2672) for the correct FAA fax number.

Updated May 2021